Archiving A Room
Archiving a data room is a way to retain a complete copy of the data(folders/files) in the data room. A data room can be archived at any time without impacting the accessibility of the data.
Each archive includes all of the folders/files from the room, a listing of all users, the Files Clicked Report, File History Report, Login History Report, and Communication Report.
Click "Edit Room" from the Documents screen, select Archive, then Start Archive. Once your archive is ready, you will receive a notification email. Navigate back to the Archive tab and click the download button from your available archives list. The archive will be a zip file.
Note: The folder/file names within the application are not restrictive in length to allow for the greatest flexibility. However, Windows is limited to a 255 character folder path length for folder/file names. If you receive a message that the "archive is invalid', this error is due to the Windows folder/file path limitation. We suggest using a free zip utility called 7-Zip which will automatically rename the folder/file paths and successfully unzip the archive.
Additionally, for a data room to archive, folder/file names should not contain the following characters: / \ :* ? “ < > | [ ] { } which are not allowed by Microsoft or are restricted for system security purposes.
Articles in this section
- Adding a Folder
- Adding a New Room
- Adding a New User
- Adding and Editing Security Sections
- Adding Tasks
- Archiving
- Archiving A Room
- Branding
- Collections
- Creating a Custom Login
- Custom Watermarking
- Deactivated User Search
- Document Tags
- Document Viewer
- Document Viewer Overrides
- Downloading
- Downloading Files
- Editing File Settings
- Editing Multiple Users
- Editing Tasks
- Editing User
- Editing Your Profile
- Emailing Users from the Application
- Embed iFrame
- External File Upload Feature
- File Move / Copy
- Folder and File Naming Restriction's
- Folder Edit
- Folder Structure Upload
- Getting Started
- How to Clear Browser Cache
- Importing New Rooms
- Managing Your Profile
- Password Complexity
- Password Management
- Permission Overrides for Users
- Removing Access vs. Deleting Users
- Removing Encryption from a PDF
- Room Admin with Room Creation
- Room Notification Email Settings
- Run As: User
- Schedule Room Updates
- Security Levels and Security Sections
- Security Sections
- Security Sections in Documents
- Storage Indicator
- Subsciption Management
- Subscription Management Screen
- Task / Request List Management
- Task Management Screen
- Task Managmenet Dashboard
- Task Types
- Two-Factor Authentication
- Update Room Contact
- Updating Room Instructions
- Uploading
- Uploading Files
- User Search
- User Search
- Users List