1. Guide
  2. Data Rooms

Emailing Users from the Application

Inviting users to a data room, resetting their password or emailing out information from the application in a few short steps.

  1. Navigate to Users in the left menu
  2. Select the users from the grid. To select multiple users, use (shift+click) or (ctrl+click)
  3. Click the "Send Email" (envelope) button

 

Then choose the type of email you would like to send.

  • Login Message: This is typically sent for an initial invite to the data room and will include the user's username and a link to set a password. The text here is our systems default email message, however, a one-time edit can be made to any of the fields directly on this form if you choose to do so. For more information on creating your own customized template click here.
  • Password Reset: This will simply send a link the user with instructions on setting a new password.
  • Information Only: This is a free-form template used to email users directly from the application regarding any informational updates.

A preview of the email being sent is available via the (eye) button in the top right corner. 

Helpful Hint: All emails from Vault Rooms are sent from (no-reply@vaultrooms.com). In some cases, these emails can be directed to a spam/junk folder. We recommend emailing all of your vault rooms users and advising them to whitelist the vaultrooms.com and
v-rooms.com domains so all emails are received.

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